Office Supplies

WMFS OFFICIAL – NEW – FREEDOM OF INFORMATION REQUEST – FOI24059 

Ref: FOI/24059 

RE: FREEDOM OF INFORMATION ACT 2000 REQUEST 

I am writing to confirm that the West Midlands Fire Service has now completed its search for the information you requested further to your freedom of information request. 

Please find below a summary of our findings. 

Request 

Please can you respond to the following request for Information. 

 
The details I require are: 
Spend on Office supplies and associated products for the below financial years. 
1st April 2022 – 31st March 2023 
1st April 2023 – 31st March 2024 

Reply 

Request 

 
Start date & duration of Contract? 

Reply 

Direct Award Via CCS Framework RM6059 Lot One (1) 

Awarded wef 21st November 2020 

2yrs + 1yr + 1yr (included 2 x 12mth options to extend) 

The contract is currently in the final 12mth period of extension:  which will end 31/12/2024 

Request 

 
Is there an extension clause in the contract and, if so, the duration 
of the extension? 

Reply 

As above: No specific Extension Clause 

Request 

 
Has a decision been made yet on whether the contract is to be either 
extended or renewed? 

Reply 

Due to the final period of extension being taken wef 01/01/2024 :The contract must be re-tendered upon expiry 31/12/2024 

Request 

 
Who is the senior officer (outside of procurement) responsible for the 
contract? 

Reply 

With regards for the contact details of responsible persons, WMFS operates a single point of contact policy and callers are directed via HQ general contacts on 0330 058 9000. The call will be directed to the person with responsibility for the specific service. There is a direct email address for suppliers making sales enquires email: procurement.enquires@wmfs.net. Furthermore, guidance from the Information Commissioner’s Office is as follows: 

• The presumption is in favour of protecting privacy, so the release of personal information will only be fair if there is a genuine reason to disclose. This involves a three-stage test. A public authority will generally have to satisfy itself that: 

• There is a legitimate interest in disclosure; 

• The legitimate interest can only be met, or fully met, by the disclosure of information which identifies individuals (i.e. the disclosure is necessary to that purpose); and, the disclosure would not involve unwarranted detriment to the individual’s privacy or other rights and legitimate interests. 

• You can find out more about FOI exemptions from the Information Commissioner’s Office. This will explain which one or more of the FOI exemptions applies, and tell you how to appeal if you disagree with our decision. 

Request 

 
Name of Incumbent Supplier? 

Reply 

Banner Group Limited 

Request 

 
How long have you traded with them? 

Reply 

Wef : 19th November 2020 

Request 

 
If you publish your register of contracts and purchasing, can you please provide a website link. 
 

Reply 

https://www.contractsfinder.service.gov.uk/Search

Request 

In addition, can you confirm if you have a contract in place for Tail End Spend. 

Reply 

We have a contract in place via Punchout with Amazon, however this is for items infrequently purchased therefore not included within the above contract as ‘contracted products’  

If you have any queries about this Freedom of Information request, please contact us. Please remember to quote the reference number above in any future communications.  

For service complaints, issues or comments regarding this request please contact The Public Relations Department, West Midlands Fire Service, 99 Vauxhall Road, Birmingham, B7 4HW 

Further information concerning Freedom of Information requests can be found on the Information Commissioner website at either the following link: https://ico.org.uk/ or at Wycliffe House, Water Lane, Wilmslow, SK9 5AF.